What We Do

Do you have an upcoming event that needs planning? BEACON's innovative mix of event service offerings ensures that every need and detail is covered. From small meetings to international incentive trips, we strive to execute events that not only aim to impress, but also maximize business value and create unique experiences for our clients and their attendees that last.

Get in touch to learn how we can help you with your next event!

Planning & Ideation

The key to creating a successful event is to have someone there who you can assist you from ideation to execution. Whether you’re starting with a vague idea or fleshed-out concept, our design-savvy & passionate team excels at interpreting your vision and seamlessly bringing it to life.

Destination Sourcing & Contracting

We have partnerships with venues and vendors all over the world. Leave the negotiating to us. Let us leverage our connections and event expertise to maximize your event potential and value gain.

Event Registration & On-site Management

Trust BEACON to take care of all your registration needs. We set-up your registration for you then run your registration and show on-site so you don't have to worry about the details!

Vendor & Travel Management

We care about making your event the best possible experience for everyone involved. From logistics and lighting to entertainment and hors d'oeuvres, even group travel and transport arrangements, we take care of every detail. Go ahead and enjoy - we’ve got it covered.
Incentive Travel

Incentive Travel Programs are more than a trip to a beautiful destination or an all-expenses-paid vacation. An incentive trip program is designed with your business goals in mind to motivate and reward top performance

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Expos & Tradeshows

Considering a tradeshow but not sure where to start? With over 35 years of experience in tradeshow management and planning, our team at BEACON will guide you from the initial planning phase all the way through to managing the show floor on your event date.

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Specialty Events

From stunning venues to incredible food, we have produced some truly memorable events. Ready to start planning your own? Give us a call!

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Board & Executive Retreats

BEACON Event & Incentive Management was born in 1985 out of a passion for helping our clients put on top notch meetings and events. With over 35 years in the event planning industry, we have partners in premier destinations and venues all over the world.

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Meetings & Conferences

BEACON designs and executes events personalized to each client. Our comprehensive services, insight and dedication to your event is unmatched. We are committed to creating the best experience for our customers, no matter the size of the event. Whether you're looking for assistance obtaining a small room block or putting on an annual tradeshow, let us be the BEACON that leads the way. We've got it all covered and under control.

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Training & Sales Meetings

BEACON Event & Incentive Management was born in 1985 out of a passion for helping our clients put on top notch meetings and events. With over 35 years in the event planning industry, we have partners in premier destinations and venues all over the world.

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Sourcing & Contracting
BEACON has a global reach with contacts in all event areas. Let us know what you have in mind and we can take it from there.
  • Destination Research & Proposals
  • Global Travel Destination Awareness & Guidance
  • RFP Creation & Distribution
  • Budgeting
  • Contract Negotiations
  • Site Visits
  • Venue & Vendor Concessions & VIP Amenities
  • Event Payment Schedules and Tracking
Group Travel Management
We take care of all your transportation and transfer needs from sourcing, booking, and scheduling for each attendee.
TRANSPORTATION
  • Air
  • Rail
  • Boat
  • Bus / Car Service
LODGING
  • Room Block Management:
  • Forecasting, monitoring, and reporting.
  • Attrition guidance
  • Attendee preference fulfillment
  • Customized booking links & discounts (where applicable)
Registration & Reporting
  • User-Friendly registration site creation & management
  • On-site badge creation & printing
  • Reporting (attendee demographics, preferences, etc.)
Vendor Management
Whatever the need may be, we can work with one of our partners or source a new vendor to accomplish your needs and make your event a success!
  • Food & Beverage
  • Audio Visual
  • Entertainment
  • General Contractors / Decorators
Event Marketing & Print Materials
  • Full design & print services
  • Variety of marketing options: invitations, agendas, signage, and more
  • Email & direct mailings
On-Site Execution
We provide a range of on-site services depending on each client's specific needs.
  • Full service event management - we handle all of the logistics and details so that you can enjoy your event
  • Registration management - we handle the check-in process throughout your event.
  • Team Approach - we can serve as an extension of your team, providing additional assistance wherever needed on-site throughout your program.
Special Touches
Have an idea? Talk to us! Every event is unique. Work with us to bring your vision to life and create an unforgettable event!
  • Branded Products
  • Pre- and Post-Event Mailings
  • Room Drops & Gifts
  • Specialty Entertainment

Let's Start Planning Together